ARTICLE 1 - Duties of Officers
Section1.1: It shall be the duty of the President to:
(a) exercise general supervision over the affairs of the Chapter,
(b) preside at all meetings and perform other duties usual to the office,
(c) chair the Executive Committee, calling meetings at least quarterly at his or her discretion or by request of three (3) or more members of the committee,
(d) appoint standing committees as herein provided and appoint special committees as the occasion may require, subject to the approval of the Executive Committee, and
(e) present a report to the membership at the annual business meeting, reviewing the activities of the Chapter over the past Chapter year, and recommending future activities.
If for any reason the President is not available, then during such temporary absence the powers and prerogatives of the president shall fall the First Vice President or the Second Vice President or the Secretary respectively.
Section 1.2: It shall be the duty of the First Vice President to:
(a) Manage arrangements for meeting facilities, meeting programs and speakers with advice and approval of the executive Committee,
(b) Serve as Vice Chairperson of the Executive Committee,
(c) Chair the Library Committee, and
(d) Oversee and be responsible for the year-end audit of the Treasurers financial records as directed by the executive Committee.
Section 1.3: It shall be the duty of the Second Vice President to:
(a) chair the Education Committee,
(b) be responsible for liaison with the Puget Sound Engineering Council, advising the Council or Chapter meeting schedules and activities, and
(c) chair special committees that may be named to handle Chapter activities directed toward the general public such as Fire Prevention Week activities, Engineering Council fair exhibits, etc.
Section 1.4: It shall be the duty of the Secretary to:
(a) keep the minutes of all Chapter meetings of the Executive Committee,
(b) maintain an up-to-date roster of Chapter membership,
(c) conduct the correspondence of the Chapter and issue all notice of meetings,
(d) serve as chairperson of the Membership Committee,
(e) process all applications for Chapter membership through the Membership Committee verifying the applicants membership status in the Society, submitting the application with recommendations to the Executive Committee for action, notifying the applicant in an appropriate manner of the Chapter Membership, and
(f) submit, at least annually, a membership list, minutes of the meetings, and other pertinent information to the Secretary-Treasurer of the Society.
Section 1.5: It shall be the duty of the Treasurer to :
(a) collect and be the custodian of all funds of the Chapter, depositing or investing such funds as directed by the Executive Committee,
(b) pay all bills as directed by the Executive Committee,
(c) keep an accurate record of dues paid by Chapter members, reporting delinquent members to the Executive Committee, and
(d) maintain all financial records of the Chapter, presenting a report to the membership at each Chapter meeting and a written year-end audited report at the annual meeting.
All checks shall be signed by the Treasurer and one Chapter officer.
ARTICLE 2 - Executive Committee
Section 2.1: The Executive Committee shall manage the affairs of the Chapter in conformity with the Constitution and these Bylaws.
Section 2.2: The Executive Committee shall administer all Chapter funds, making appropriations for specific purposes and shall authorize the Treasurer to pay those bills deemed proper. Funds shall be held in insured bank accounts and (or) short term investments limited to Treasury Notes or insured Certificates of Deposit.
Section 2.3: The Executive Committee may required that the Treasurer and such other persons with whom funds are entrusted be bonded, the cost of such bonding being paid by the Chapter.
Section 2.4: The Executive Committee shall meet pursuant to Section 1.1 (c) of these Bylaws. A majority of the Committee shall constitute a quorum.
Section 2.5: The Executive Committee shall recommend an annual budget to cover the Chapter year based upon anticipated receipts and expenses, requests of standing committees and special committees, and long range plan commitments. The Secretary shall submit the budget report to the membership for action at the first meeting of the Chapter year.
Section 2.6: The Executive Committee shall maintain a long range Chapter plan in conformance with the long range planning goals and strategies of the Society to guide officers, committees and the membership as a whole in continuing Chapter activities. The plan shall be reviewed annually, revised as necessary, and submitted to the membership for ratification.
Section 2.7: If the President is unable to attend the annual meeting of the SFPE Senate, the Executive Committee shall appoint an alternate to serve as acting Senator. If an agenda for the annual Senate meeting is available in advance, the Executive Committee may elect the Chapter Senate representative on issues of concern or special interest.
Section 2.8: The Executive Committee shall act upon applications for membership submitted by the Membership Committee and conduct any reviews or hearings required under Article IV-5 of the Constitution.
Section 2.9: It shall be a specific duty of the Executive Committee to pass upon the desirability of any action submitted to the Chapter for its consideration with respect to basic policy. Negative or advisory results will be reported immediately to the Chapter for further action.
ARTICLE 3 - Committees
Section 3.1: There shall be standing committees on Membership, Education and Library, and such others as may be appointed by the president with the approval of the Executive Committee. The President shall also appoint special committees as the occasion may require, subject to Executive Committee approval. The President shall be an ex-officio member of all committees.
Section 3.2: The Membership Committee shall consist of the Secretary as Chairperson plus two individuals appointed from the Chapter membership. The Committee shall:
(a) develop goals and strategies for attracting new members, particularly Society of Fire Protection Engineers membership.
(b) receive and process applications for Chapter membership, submitting such applications with recommendations to the Executive Committee for action, and
(c) submit an annual report to the Chapter of Committee activities and membership status.
Section 3.3: The Education Committee shall consist of the Second Vice President as Chairperson plus individuals appointed from the Chapter membership. The objective of the Committee shall be to foster fire protection engineering education and advance the art and science of fire protection engineering and its allied fields in support of the Societys objectives. The Committee shall:
(a) evaluate the needs of the fire protection engineering community for educational seminars, making recommendations to the membership for Chapter activities to meet such needs,
(b) identify students from the Chapter area who are in need of financial help in pursuing educational goals related to fire protection engineering, making recommendations to the Chapter for scholarship grants, and
(c) identify individuals or organizations in need of support who are engaged in fire protection curriculum development, technology development, or research and investigation, submitting recommendations to the membership for Chapter support.
Section 3.4: The Library Committee shall consist of the First Vice President as Chairperson plus two 92) individuals appointed from Chapter membership. The Committee shall:
(a) be responsible for maintenance of the library or information relating to fire protection engineering, defined under "The scope of Fire Protection Engineering Practice" as published in the Society Yearbook.
(b) submit an annual budget request to the Executive Committee, such request to cover details of anticipated operating costs and proposed purchases of books and other resource material; expenses to be incurred only with approval of the Executive Committee, and
(c) submit an annual report to the membership covering operation of the library over the past year and its end status.
Section 3.5: The President may appoint a Nominating Committee, which Committee shall report in writing to the membership at least thirty days preceding the annual business meeting, a list of nominations for all officers and vacancies on the Executive Committee to be voted upon at the meeting. This shall not preclude nominations from the floor preceding the voting at the annual meeting.
ARTICLE 4 - Membership and Dues
Section 4.1: All applications for membership shall be submitted to the Secretary for processing by the Membership Committee. Election to membership shall be by majority vote of the Executive Committee.
Section 4.2: Annual dues of each member shall be an amount established at the annual business meeting by a majority vote of the Chapter members present.
ARTICLE 5 - Special Use of Dedicated Funds
Section 5.1: An Education Fund is hereby established for the sole purpose of financing the objectives and activities of the Education Committee as set forth in Section 3.3 of these Bylaws, the Treasurer recording this fund as an account separate from the general operating account of the Chapter.
Section 5.2: Primary funding for the Education Fund shall come from the excess of receipts over expenses resulting from activities of the Education Committee.
Contributions or donations may be made by individuals or organizations directly to the Fund. Transfer of money from the Chapter operating account shall require a vote of the membership conforming to the requirements of Article 7.
ARTICLE 6 - Publications
Section 6.1: The Chapter may, at the discretion of the Executive Committee, publish bulletins, a yearbook or roster, technical papers, newsletters or other publications. Notices to members required by the Constitution and Bylaws shall be valid if published in a periodical publication regularly distributed to all members.
Section 6.2: Articles and editorial commentary in Chapter publications shall comply with Article III-2 of the Constitution and be governed by the "Canons of Ethics for Fire Protection Engineers" as published in the Society Yearbook.
ARTICLE 7 - Amendments
These Bylaws may be amended by a two-thirds vote of the voting members present at a regular Chapter meeting when a quorum is present.
The Bylaws may also be amended by affirmative vote of five (5) members of the Executive Committee.